When you think of an online appointment scheduling software, you may associate it with just a simple form that your customers need to fill out with information. However, in practice, there are many other ways a scheduling system can be of use to you. In this blog post, we will cover 5 ways to use a scheduling system to reap all of its benefits. Let’s dive in.
Color Code and Organize
A good online appointment scheduling software gives you various tools to organize yourself and remain organized throughout your work week. Using the color coding feature is one of these tools. Your system should allow you to color code your calendar. For example, you can make a certain appointment type blue and a different appointment type green. Color coding helps you quickly associate a color with a meaning. This way, when you look at your calendar, you can immediately recognize your upcoming appointment type, instead of reading black and white text.
Integrate the System
Your system should be easily integrated. You don’t need a software system that redirects your customers to a completely different page. A good system will allow you to install its widget directly on your webpage. Also, make sure you customize the layout, so your scheduling form doesn’t look too far off from your website. The good thing is that your system will adapt to the type of device your customer is using. So there will be no issues, regardless if your customer is on the phone, computer, or tablet.
If you’re using a calendar like Google Calendar, Outlook, Office 365, or Apple Calendar, you should also be able to integrate it with your scheduling system. This way you won’t have to update each calendar separately. Calendar integration will keep everything in sync.
Set Up Online Payment
This feature is very useful. Your online appointment scheduling software should allow you to set up an online payment option for your customers. You will be able to take payments very easily and quickly. Also, depending on your business type, you can authorize your system to charge a no-show fee on customers who fail to make it to their appointment. Prices are customizable; so you can charge a different fee for different appointment types.
Automated Reminder Setup
Take full advantage of this feature on your online appointment scheduling software. You can send out automated reminders to your customers. All you have to do is draft up the message which will be displayed within the text or the email. On the day of the appointment, your system will automatically send out the reminders to the customers. This feature has the potential to drastically decrease no-shows. This will save you both time and money, and the system will just do everything for you.
In this blog post, we covered 4 ways to use an online appointment scheduling software. Color coding will help you remain highly organized. Make sure you set up all automated features, integrate the system on your website and sync it with your calendars for maximum productivity.